How to submit W9 for US Individual / Sole Proprietor

DISCLAIMER: Traxsource does not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. The examples contained herein are likewise for informational purposes only. You should consult your own tax, legal and accounting advisors before engaging in any transaction and you should also consult your own advisors if you have any questions regarding information to submit to complete any U.S. tax forms


Our online process makes submitting your W-9 form a literal breeze 🙌.  It should take you around 2 minutes to complete it.



  • All U.S. Tax Identification Numbers (TIN) we receive are verified through the IRS E-Services System, so please be sure you enter your TIN accurately.  TINs that fail to match IRS records will cause your account to be suspended until a valid tax form is received.
  • The person completing this form must be the person named on your agreement with Traxsource.


Gather the  following information which will be required to complete the form:

AYour legal name - As it appears on your Tax Returns

B. Social Security Numbers (SSN) - For Individuals and Sole Proprietors

C. Your Address -  This will be used for your annual 1099-Misc Form. If your address changes, please submit a new form to avoid delays in receiving your annual 1099 and insure your information is up to date in our system.


Once you have gathered the required information above, Login to your Traxsource account and follow the steps below to submit your tax form:

* Please note, in order to submit tax form, you must first have completed a payment method.  For help with this step please click here.

1- Login to The Traxsource Label & Content System here

2- Click on "My Company Info" from the Top Left Menu

3- Click on the "Payments and Tax Info" Tab

4- Click on "Submit A Tax Form"


5- Select “I am a U.S. Person” and Click on “Continue”


6- Enter your legal name as it appears on your tax returns

7- Enter Your Address

8- Part II - Taxpayer Identification Number: 

A) Choose your Tax Classification: Individual or Sole Proprietor

B) Enter your Tax Identification Number: Social Security Number (SSN)

9- Click on “Continue”


10- Review the summary of your taxpayer information.

11- Part II - Certification: Be sure to complete all the certifications for the form

12- Type your name to indicate you are certifying the information you have provided on the form.

13- Click on “Complete W-9” to Submit your form



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